Closes 31 December
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Office Coordinator
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This position will provide general support for World Federalist Movement (WFM) and office in New York, through administrative and logistical support. In these capacities, the OC reports to those responsible for the various projects, as appropriate, under the overall direction of the Executive Director and the Financial Officer, under the advice of the WFM and CICC program directors. The position as described below may be subject to changes as the New York Office develops.
Office Maintenance
Greet and direct office visitors at the office entrance
Monitor levels of office supplies, office maintenance, letterhead, and business card requests and place supply orders in coordination with Program Assistants and other staff on a bi-monthly basis
Answer general phone lines
Handle internal mail distribution to individuals
Coordinate office publications stuffing and mailing
DHL/Fedex/Messenger Service oversight, Post Office trip coordination, UN and mission delivery coordination
Improve and maintain filing system
Oversee conference room schedule
Plan and prepare staff meetings, events, lunches, birthdays, goodbye parties, receptions, special events (10th anniversary) etc. in coordination with the Program Assistants and other staff
Help to maintain the professional appearance of the WFM offices, including the common areas of the kitchen, copier room, and back room in cooperation with others. Organizing clean-up days
Office Liaison
Manage tenant relations with building, Equipment Maintenance (Faxes, Copiers, Printers)Liaise with equipment contractors, office vendors (Konica, Pitney Bowes, Apple Direct, Poland Springs, Insurance Brokers, etc.) Renew contracts as needed and review prices as requested
Prepare purchase orders, payment requests, and allocate invoices for office supplies and equipment
Coordinate internship program, liaising with intern supervisors, updating internship manuals, creating and circulating general intern orientation, coordinating intern schedule and seating, and compiling a list of work plans and introductions
Purchase and coordinate distribution of holiday cards
General Duties
Provide general administrative and clerical assistance
Assist the Financial Officer with Blackbaud conversion
Oversee petty cash
Other duties as assigned
Additional Qualifications
Valid United States working permit
Bachelor’s Degree, and 1-2 years experience strongly preferred
Must be organized and detail oriented
Ability to interact with government officials, NGOs, and intergovernmental organizations with tact, diplomacy and sensitivity
Ability to handle confidential information appropriately
Must have excellent interpersonal communication skills and an out-going personality
Ability to work independently with minimal supervision, as well as in a team environment
Skilled at prioritizing and completing multiple tasks
Fluency in English, with strong preference for candidates with dual language proficiency
Good word processing, spreadsheet skills are required
Candidates should be interested in international human rights and international issues
How to Apply:
Applications must be received by: 31 December 2005, please apply early because we are looking to fill this position as soon as possible.
Resumes can be emailed, faxed or mailed to:
E-mail: jobs@wfm.org
Fax: +1 212 599-1332
World Federalist Movement
708 Third Avenue, 24th Floor
New York, NY 10017
USA
No phone inquiries please
